How to Book
Give us a call or send an email to arrange a suitable time to speak with one of our coordinators to discuss all your event requirements. We will also ensure you have the correct portfolios for your preferred venue and date.
You can also fill out our online enquiry form.
2. Obtain a quotation
During your consultation, your coordinator will discuss, recommend and guide you on which ceremony location and reception venue best suits your style and budget. You will receive a free, no-obligation quotation (valid for seven (7) days) for your perusal and consideration. Your coordinator will advise you on availability of the venue and date; from there your chosen venue and date will be tentative booked for seven (7) days with no deposit or obligation.
3. Acceptance of the Quotation
Let your coordinator know of your decision, and we will arrange an invoice for deposit to confirm your booking.
NB: Quote based on initial consultation. Once your booking is confirmed, consultations will continue with our coordinator who will assist you through the planning stages of your tropical Magnetic Island wedding.
4. Pay your deposit
Please return a signed copy of the quotation to our Townsville office, along with the non-refundable deposit. Once your deposit has been received, all final confirmations will be processed and your wedding file will be created.
We recommend not sending any invites or save-the-date cards until you have received confirmation on your booking and chosen dates.
How to make a payment
Payment methods accepted
Direct Deposit payment (Internet Banking)
Please quote your reference name provided to you when making payments, and send a copy of your bank remittance to your coordinator.
Credit card payments
Visa and MasterCard are accepted methods of payment. Visa & MasterCard attract a 1.5% surcharge. Eftpos/debit cards are accepted in the Townsville office only.
Cheque payments
Please ensure cheque payments are received by Magnetic Island Weddings at least three (3) days earlier than required to cover the time taken to deposit and clear funds. Personal cheques won’t be accepted less than two (2) weeks prior to the event.
Payment schedule
Initial Deposit:
To ensure the ceremony location, reception venue and event date are secured for your use, a deposit of $2000.00 should be paid to Magnetic Island Weddings within seven (7) days of the quotation acceptance. Please note that beach ceremony locations and available times are subject to approval by council. This deposit is non-refundable.
2nd Payment:
The client will make a part payment of the total estimated costs three (3) months prior to the event based on the most recent quotation signed by the client. The payment required is 30% of the total quoted costs at that date less any other monies already paid such as the initial deposit and any additional voluntary payments. This payment is non refundable.
Final Payment:
The client will make the final payment of the total estimated costs 14 days prior to the event based on the most recent quotation signed by the client. The payment required is 100% of the total quoted costs at that date less the total of any monies already paid. This payment is non refundable.
Extras payment:
The client agrees upon receipt of invoice, will make payment for any additional bar tabs, changes in final attendance numbers, time surcharges or the like no later than two (2) days after the event. Either before or during the event the client agrees to provide payment security by way of credit card if requested by Magnetic Island Weddings or the Event Manager. This payment is non refundable.
PLEASE NOTE: If a deposit is not received by Magnetic Island Weddings within seven (7) days of the quotation acceptance, we have the right to cancel all arrangements and reservations and re-allocate the ceremony location, venue and date to other clients. Should you have any difficulty in meeting any payment dates, please notify us within plenty of time to discuss any possible options.
Legal Requirements
Magnetic Island Weddings recommends all couples (Domestic and International) contact their local authorities or marriage officiator to check on any special legal requirements or legislation that may apply to them. Magnetic Island Weddings and its staff are not authorised or correctly trained to provide detailed information regarding your legal requirements or obligations. The following information is supplied as a guide only and should not be relied upon under any circumstances.
All couples are required by Australian law to submit a Notice of Intended Marriage form to their marriage officiator at least one month and one day prior to their wedding date. This form may be obtained from your marriage officiator, from the Registry of Births, Deaths and Marriages Office or click here to download the form in PDF format.
Once you have downloaded the Notice of Intended Marriage form you need to have it signed in the presence of an authorised person before sending it to your marriage officiator.
Signing the Notice of Intended Marriage Form
The Notice of Intended Marriage form must be signed in the presence of any of the following:
(a) if a party signs the notice in Australia – an authorised celebrant, a Commissioner for Declarations under the Statutory Declarations Act 1959, a Justice of the Peace, a barrister or solicitor, a legally qualified medical practitioner, or a member of the Australian Federal Police or the police force of a State or Territory;
(b) if a party signs the notice outside Australia – an Australian Diplomatic Officer, an Australian Consular Officer, an employee of the Commonwealth authorised under paragraph 3 (c) of the Consular Fees Act 1955, an employee of the Australian Trade Commission authorised under paragraph 3 (d) of the Consular Fees Act 1955 or a notary public.
Please ensure you download and print all 4 pages of the Notice of Intended Marriage form.
Other Documents Required
Other documents required are Original Birth Certificates, Passports (if you are an international guest) and a Divorce Decree (if applicable).
More Information
For further information on your legal requirements please visit the Queensland Registry of Births, Deaths and Marriages website or contact your Marriage Officiator.
Overseas Clients should contact their nearest Australian Embassy.